Area of focus: Production and Artistic Operations
Direct Report: Artistic Coordinator
Job type(s): Full-time
Collaborates with: Artists and their Representatives
Reports to: COO
Summary: This position advances and facilitates all productions with the Artistic Coordinator and acts as support to the COO and Music Directors. The Associate Director issues production documentation independently, issuing and maintaining production schedules, stage plots, and oversees the logistics for guest artists and the Music Director. In this role, the Associate Director is integral to the smooth operations of concert production. In addition, this role plays a critical part in supporting COO and Music Directors in planning and facilitating concerts. The Associate Director collaborates in the planning of special events, particularly with Education, Marketing and Communications as needed.
Key Responsibilities:
Production
1. Plans and produces rehearsals and concerts at the Kimmel Center and other venues. Responsibilities include lighting design and cueing, stage set-up, space management outside stage areas (as needed by Conductors, Guest Artists, Musicians, Front of House staff) and instrument/equipment management and rental.
2. Acts as stage manager for concerts at all venues where the POPS perform or hires the necessary talent to fulfill that role.
3. Advances all technical needs with vendors, procures quotes, and balances all expenses with the production budget.
4. Generates, updates, and disseminates production documents including production schedules, venue documentation, calendars, itineraries, program repertoire, and musician rosters. Also responsible for creating stage plots using CAD application (AutoSketch, Vectorworks, etc.).
5. Manages digital archive of all concert recordings, charts, and archival data for internal/external partners.
Artistic Operations
6. Contract musicians, guest artists, and conductors for all POPS performances.
7. Oversee all aspects of the Music Director, Guest Conductors and Guest Artist logistics, travel, lodging and ground transportation in conjunction with Artistic Coordinator.
8. Collaborate with COO, Music Director, Artistic Director for Jazz, and guest conductors to develop repertoire, vet arrangements, determine instrumentation, and manage logistics of part distribution.
9. Collaborates with the COO and Artistic Coordinator in the development and administration of program planning, production budgets and contracts. Processes payment of vendor invoices for approval to the COO including correct coding of purchase orders, review of transaction reports, budget justification and reforecasts as assigned.
10. Such other duties as, from time to time, are assigned.
Requirements: Education/Experience:
Bachelor’s degree required; prior concert production experience necessary. Relevant combination of education and/or training and experience optimum. Ability to read music and familiarity with popular repertoire a plus.
Knowledge/Skills/Abilities:
1. Ability to read music and familiarity with POPS orchestral repertoire. 2.5+ years’ experience in technical concert production, including direct experience as manager
3. Experience with IATSE, AFM, and other unions
4. Excellent interpersonal and communication experience essential.
5. Working knowledge of Microsoft Office (extensive Excel experience), Microsoft 365 and Sharepoint, Autocad.
6. Proven problem-solving skills in high-pressure environment.
7. Strong organizational skills.
8. Able to multi-task & prioritize several projects in a fast-paced office environment.
Working Conditions/Physical Demands: Routine for office environment. The employee will be required to travel with the Orchestra off-site on runouts, tours, and residencies, domestic and international, and will perform the essential functions of the job during evening and weekend concerts. The candidate must be able to lift 50lbs, speak on a microphone, and communicate and listen on a headset.
How to apply:
Please send resume and cover letter with “Associate Director of Program and Production Philly POPS” in the subject line to Keith Obaza ([email protected]).
